Company Secretary

Contextual Overview

Vantrock Real Assets Private Limited is seeking a qualified Company Secretary to join its in-house legal and compliance team in the Mumbai Metropolitan Region. The role involves managing the secretarial calendar, board meetings, statutory registers, and regulatory filings across multiple entities within the real assets platform.

Key Eligibility Criteria

• Qualified Company Secretary and Associate Member of the ICSI.
• 0–3 years of post-qualification experience, inclusive of management training.
• Working knowledge of the Companies Act, LLP Act, and their respective rules and forms.
• Proficiency with the MCA portal, digital signatures, and relevant secretarial software.
• Must be based in the Mumbai Metropolitan Region for a full-time, in-person position.

Responsibilities & Scope of Work

• Manage board and partner meetings including drafting notices, agendas, papers, minutes, and resolutions.
• Maintain current, complete, and inspectable statutory registers for every entity.
• Prepare and file ROC, LLP, annual, and event-based returns on time.
• Maintain a comprehensive secretarial calendar covering all entity obligations.
• Handle entity formation, director/partner appointments, registered office changes, and charges.
• Coordinate with practicing company secretaries for certifications, secretarial audits, and signatures.

Stipend, Compensation & Mode

Compensation: Upper quartile for the role and market, including a performance-linked annual bonus and a path to ESOP-linked incentives. Specific terms are confirmed in the offer.

Mode: Full-time, in-person (Mumbai Metropolitan Region).

Application Procedure & Required Documents

Applications must be submitted via email to careers@vantrock.com with the subject line "Company Secretary — [your name]". Include the following required materials:

• Your updated CV (mandatory).
• Your Filing Sheet containing one row per entity handled (entity type, filings prepared, registers maintained, period, your role).
• Your notice period and salary expectations.
• One short paragraph detailing the filing that most often goes late in a group with multiple SPVs and how you would build the calendar to prevent it.

Official Notification & Contact Information

• Official Portal: Vantrock LinkedIn Job Posting
• Application Email: careers@vantrock.com

Frequently Asked Questions

What is the assessment process for this role?

The assessment involves an initial AI interview and work sample review, followed by a conversation with the Head — Legal & Compliance, a 90-minute supervised practical test covering a group structure case study, and reference checks.

Is AI proficiency required for the position?

Yes, fluently working with AI tools for research, modeling, drafting, and analysis is a standing requirement across all roles at Vantrock, including a supervised AI Proficiency Test as part of the assessment process.